Streamlining Collections with Order Management using AVT Present & Pay

Introduction

Collecting Payments on Quotes, Sales Orders & Invoices to commence work can be an administrative and time consuming process between sales and finance teams. An invoice is needed to be presented to the client for payment. Once the payment/deposit is received work can commence.

Often sales and finance teams need to work together to get the end to end process right and it can be time consuming. To make this process easier for businesses, we have streamlined the process via our Present and Pay SuiteApp integrated with Stripe and NetSuite merchants.

Summary

Here is how it works:

Quote/Sales Order is sent via email with a “payment now” link. Your client is presented with a secure online payment link from NetSuite. Once the payment is action by the client, the quote is automatically converted into a Sales Order and the Deposit is created and marked as processed. This approval of payments triggers an approval of the sales order and operations can proceed to process the order. Businesses can collect, part payments or payments in full depending on the terms of the contract.

AVT integrated Stripe payment with credit card processing, this allows businesses to collect payments in over 44 countries around the world. Using business rules, organisations have the option to charge credit card surcharge for various types of cards when receiving payments. When making a payment, Customers are requested to store the cards for future use in a secure vault maintained at Stripe. Once the payment is made, customers are emailed an invoice or Download the payment receipt.

The module works in NetSuite multi-entity setup where each subsidiary/entity can have its own stripe and bank account linkage for transaction processing. Payments from Stripe are usually remitted the next day. A record of payment is automatically created for the expected payment. The stored card can be used for finalising further/final billing by sending the customer the final invoice for payment. Our clients can also just use the solution for invoices and recurring subscription billing automation.

Street Furniture Australia, Tip Top Equipment, Furnware Group and DocCorp have been using the AVT Present Pay Stripe solution to process transactions everyday. To find more about AVT Present and Pay and our integration with Stripe, please visit www.abvt.com.au/avt-present-and-pay-solution-for-netsuite and contact AVT – Absolute Vision Technologies to get your deployment strategy.

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